Managed maintenance for heavy equipment

Your fleet runs on hours. So do we.

You get the hosted FleetBay platform—and a team that helps you manage it, keep your records current, and make sure scheduled maintenance parts are logged and available.

Book a walkthrough See how it works

Fully hosted SaaS · Managed with you · Monthly parts review

Service dashboard

FleetBay dashboard showing overdue services, machines down, a parts shortfall, and upcoming event reminders

1screen for operators

0apps to install

12parts-readiness reviews every year

1isolated database per customer

Built for the way heavy equipment works

Stop running the shop on a whiteboard and a memory.

Someone knows the 320 is close to an oil change. Someone else thinks the D6 had its hydraulic filter done in the spring. Then the machine is already in the bay when the team discovers the right parts are not on the shelf.

FleetBay makes the hour meter the single source of truth—and we stay involved. Each month, we help keep the system current, review upcoming maintenance, and verify that the parts those jobs need are logged and ready.

Software plus hands-on support

From the hour meter to a parts-ready work order.

One hosted system for maintenance, parts, inspections, and defects—with a FleetBay team helping you keep it useful month after month.

Maintenance that counts down with real use

Set service intervals once per machine type. Every unit inherits the plan, while recent usage projects what is coming before it is late.

Monthly parts readiness, managed with you

Every month, we help review upcoming service, confirm the required parts, and keep stock records current—so maintenance is not delayed by an empty bin.

One work order per visit

Bundle scheduled service, defects, date reminders, labour, and parts into one controlled job. Close it once and every record moves together.

Inspections that trigger action

Turn failed checklist items into tracked defects automatically. Safety-critical failures take the unit down until an independent sign-off clears it.

QR-ready parts rooms

Print labels, scan with a normal phone camera, check stock in or out, and keep a complete usage trail back to the machine.

Straight from the product

See it in action.

Real screens from FleetBay MX, shown with the demonstration fleet we use in walkthroughs. Click any screen to enlarge it.

Fleet view listing five machines with statuses Active, In Maintenance, and Down, plus next service and hours for each — **The whole fleet on one screen.** Every unit, its status, its hours, and what is due next—filter it, sort it, or export it to CSV in one click.

Work order for a 250-hour service and bucket teeth replacement, one of two work lines done, with planned versus actual parts cost and a status history — **One controlled job per visit.** Services, repairs, parts, and labour on separate lines—each completed with a meter reading, all audited in the status history.

Machine page for excavator EX-01 showing current hours, average hours per day, next service countdown, inspections, and upcoming services with estimated dates — **One page per machine.** Current hours, what is coming with an estimated calendar date, inspections, and everything ever done to it.

Parts manager listing tracked parts with bins, minimum stock, machine-type compatibility, and reorder flags on two low-stock parts — **Stock that never lies.** QR-labelled parts with bins, minimums, and reorder flags—inventory only changes through recorded movements.

The operator's view

And one simple screen for the seat.

Operators sign in on any phone—no app to install. They see their assigned machines, log the meter in seconds, and run the daily walkaround. A failed check becomes a tracked issue before they climb down.

Operator's My Machines phone view with two assigned machines, hour logging, and daily walkaround inspections due

Screens from FleetBay MX v1.4.1, shown with demonstration data.

A system your team is not left to manage alone

Four moving parts, with FleetBay alongside you.

Your team supplies the real-world activity. FleetBay turns it into a clear plan and helps keep that plan accurate every month.

01
Hours go in
Operators see only their assigned machines and log the current meter from any phone.
02
Schedules count down
Intervals, milestones, and estimated dates update automatically from the new reading.
03
Parts get totalled
Every task carries its parts list, so stock gaps surface before the machine enters the bay.
04
Work gets closed
Completion records labour, deducts parts, clears defects, and writes the service history.

Software plus an ongoing service

We do not hand you an app and walk away.

FleetBay is a managed SaaS service. We help administer the platform, keep maintenance data organized, review the parts needed for upcoming work, and make sure inventory is logged monthly. Your team gets a system that stays useful—not another tool it has to maintain.

Monthly maintenance-parts and inventory review
Fully hosted SaaS with updates and backups handled
Ongoing help keeping FleetBay organized and current
Role-based access, reporting, and complete audit trails

One managed SaaS service, priced for your operation

See FleetBay on your own fleet.

Tell us what you run and how your shop works. Your tailored quote will cover the hosted platform, onboarding, ongoing management, and monthly maintenance-parts review.

Bring three machines and a parts list.We will show you how the software and managed service work together.